{"id":126673,"date":"2025-07-30T15:45:15","date_gmt":"2025-07-30T15:45:15","guid":{"rendered":"https:\/\/goodwriterz.com\/site\/?p=126673"},"modified":"2025-07-30T15:45:15","modified_gmt":"2025-07-30T15:45:15","slug":"my-go-to-excel-trick-for-analyzing-big-data-sets-fast","status":"publish","type":"post","link":"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/","title":{"rendered":"My Go-To Excel Trick for Analyzing Big Data Sets Fast"},"content":{"rendered":"<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_68_1 counter-hierarchy ez-toc-counter ez-toc-grey ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title \" >\u062c\u062f\u0648\u0644 \u0627\u0644\u0645\u062d\u062a\u0648\u064a\u0627\u062a<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #999;color:#999\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #999;color:#999\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 eztoc-toggle-hide-by-default' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Creating_a_PivotTable_From_Your_Big_Data_Set\" title=\"Creating a PivotTable From Your Big Data Set\">Creating a PivotTable From Your Big Data Set<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Showing_a_Value_as_a_Percentage_of_the_Total\" title=\"Showing a Value as a Percentage of the Total\">Showing a Value as a Percentage of the Total<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Filtering_the_Top_Values\" title=\"Filtering the Top Values\">Filtering the Top Values<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Filtering_Using_Slicers_and_Timelines\" title=\"Filtering Using Slicers and Timelines\">Filtering Using Slicers and Timelines<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Adding_and_Using_Slicers\" title=\"Adding and Using Slicers\">Adding and Using Slicers<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Adding_and_Using_Timelines\" title=\"Adding and Using Timelines\">Adding and Using Timelines<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Grouping_Data_for_Quick_Aggregation\" title=\"Grouping Data for Quick Aggregation\">Grouping Data for Quick Aggregation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Drilling_Down_Into_a_Category\" title=\"Drilling Down Into a Category\">Drilling Down Into a Category<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/#Creating_Report_Filter_Pages\" title=\"Creating Report Filter Pages\">Creating Report Filter Pages<\/a><\/li><\/ul><\/nav><\/div>\n<div>\n<p>PivotTables in Microsoft Excel are a great way to get insights from big data sets in just a few seconds. However, most people don&#8217;t make full use of their capabilities, sticking to their basic functionalities like creating simple summaries. So, here are some ways to expand your PivotTable expertise.<\/p>\n<p>    <!-- No AdsNinja v10 Client! --><\/p>\n<section class=\"emaki-custom-block emaki-custom-note\" data-nosnippet=\"\">\n<div class=\"emaki-custom note\" id=\"custom_block_1\">\n<div class=\"custom_block-content note\">\n<p>To follow along as you read this guide, download a free copy of Microsoft&#8217;s <a rel=\"noopener noreferrer\" target=\"_blank\" href=\"https:\/\/go.microsoft.com\/fwlink\/?LinkID=521962\">sample data set<\/a>. Then, before you use the data set to create a PivotTable, make sure each column is assigned the correct number format (text, accounting, or short date).<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<p><!-- No AdsNinja v10 Client! --><\/p>\n<h2 id=\"creating-a-pivottable-from-your-big-data-set\">\n                        Creating a PivotTable From Your Big Data Set<br \/>\n               <\/h2>\n<p>To turn your big data set into a PivotTable, select any cell in the range, and in the Insert tab on the ribbon, click the top half of the split &#8220;PivotTable&#8221; icon.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :51.2%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"384\" loading=\"lazy\" decoding=\"async\" alt=\"A cell in a data set in Excel is selected, and the top half of the PivotTable button in the Insert tab is highlighted.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C384&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<div class=\"display-card  article article-card small  no-badge  active-content                      \" data-include-community-rating=\"false\" id=\"aaa0-492d-87f35023657b\" data-nosnippet=\"\">\n<div class=\"w-img \">\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  img-featured-4-pin-single-size-featured-secondary\" :56.25%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_717_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;Lucas Gouveia\\\/How-To Geek&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"1200\" height=\"675\" loading=\"lazy\" decoding=\"async\" alt=\"Excel logo in front of an empty spreadsheet.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_717_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_717_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=1200%2C675&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>                    <span data-field=\"label\" class=\"article-card-label\">Related<\/span><\/p>\n<div class=\"w-display-card-content regular article-block\">\n<h5 class=\"display-card-title \">\n<p>\t\t\tHow to Create a PivotTable in Microsoft Excel<\/p>\n<\/h5>\n<p class=\"display-card-excerpt\">Don\u2019t be intimidated by this powerful tool!<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p>Then, in the PivotTable From Table Or Range dialog box, double-check that the correct range or table name is selected, and decide whether you want the PivotTable to be added to the active worksheet or a new worksheet. In my case, since my data set is so big, I want to insert my PivotTable on a new worksheet. Then, click &#8220;OK.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :51.333333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_408_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"385\" loading=\"lazy\" decoding=\"async\" alt=\"The PivotTable dialog box in Excel, with the table named &#039;financials&#039; selected, the New Worksheet radio button checked, and the OK button highlighted.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_408_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_408_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C385&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Let&#8217;s say you want to analyze the profit made in each country. To do this, in the PivotTable Fields pane, click and drag the &#8220;Country&#8221; field to the Row area and the &#8220;Profit&#8221; field to the Values area.<\/p>\n<section class=\"emaki-custom-block emaki-custom-tip\" data-nosnippet=\"\">\n<div class=\"emaki-custom tip\" id=\"custom_block_10\">\n<div class=\"custom_block-content tip\">\n<p>Click and drag the header of the PivotTable Fields pane to move it to a new position. Then, you can resize it so that it takes up less screen space.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<p>If, for example, you also want to see a breakdown of the individual products sold per country, click and drag &#8220;Product&#8221; to the Columns area.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :77.466666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_986_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"581\" loading=\"lazy\" decoding=\"async\" alt=\"A PivotTable in Excel with the Product field clicked and dragged to the Column area.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_986_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890302_986_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C581&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> To remove a field from your PivotTable, click and drag it away from the PivotTable Fields pane.<\/p>\n<div class=\"display-card  article article-card small  no-badge  active-content                      \" data-include-community-rating=\"false\" id=\"8bac-4d02-ad5170eb8c06\" data-nosnippet=\"\">\n<div class=\"w-img \">\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  img-featured-4-pin-single-size-featured-secondary\" :66.666666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.jp.jpeg\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;Lucas Gouveia \\\/ How-To Geek | Yaran \\\/ &lt;a href=\\&quot;https:\\\/\\\/www.shutterstock.com\\\/image-vector\\\/halftone-hand-shows-bulb-concept-creative-2287081133\\&quot; rel=\\&quot;noreferrer noopener\\&quot; target=\\&quot;_blank\\&quot;&gt;Shutterstock&lt;\\\/a&gt;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"1200\" height=\"800\" loading=\"lazy\" decoding=\"async\" alt=\"A hand with the Excel logo and a light bulb next to it, and an Excel spreadsheet in the background.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.jp.jpeg\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.jp.jpeg?resize=1200%2C800&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>                    <span data-field=\"label\" class=\"article-card-label\">Related<\/span><\/p>\n<div class=\"w-display-card-content regular article-block\">\n<h5 class=\"display-card-title \">\n<p>\t\t\tHow to Refresh a PivotTable in Microsoft Excel<\/p>\n<\/h5>\n<p class=\"display-card-excerpt\">Keep your data current by updating your PivotTables, either manually or automatically.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<h2 id=\"showing-a-value-as-a-percentage-of-the-total\">\n                        Showing a Value as a Percentage of the Total<br \/>\n               <\/h2>\n<p>Now that you&#8217;ve condensed your big data set into profit by country, let&#8217;s say you want to go one step further and display each country&#8217;s figures as a percentage of the overall profit.<\/p>\n<p>Without PivotTables, you would probably generate a formula that divides each country&#8217;s profit by the total profit, and format the result as a percentage. However, you can execute this task much more quickly using the built-in PivotTable tools.<\/p>\n<div class=\"display-card  article article-card small  no-badge  active-content                      \" data-include-community-rating=\"false\" id=\"ae66-40d7-b668d5d71125\" data-nosnippet=\"\">\n<div class=\"w-img \">\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  img-featured-4-pin-single-size-featured-secondary\" :56.25%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_48_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"1200\" height=\"675\" loading=\"lazy\" decoding=\"async\" alt=\"Isometric illustration of a calculator with the Excel logo beside it, and coins and percentage icons around it.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_48_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_48_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=1200%2C675&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>                    <span data-field=\"label\" class=\"article-card-label\">Related<\/span><\/p>\n<div class=\"w-display-card-content regular article-block\">\n<h5 class=\"display-card-title \">\n<p>\t\t\tUse the PERCENTOF Function to Simplify Percentage Calculations in Excel<\/p>\n<\/h5>\n<p class=\"display-card-excerpt\">Handle percentages like a pro!<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p>First, duplicate the Sum of Profit column by re-adding the &#8220;Profit&#8221; field to the Values area.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :78%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_561_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"585\" loading=\"lazy\" decoding=\"async\" alt=\"The Sum Of Profit column is duplicated in an Excel PivotTable.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_561_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_561_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C585&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Now, you&#8217;re ready to convert the duplicated column into a percentage-of-total column. To do this, right-click the column header, hover over &#8220;Show Values As,&#8221; and click &#8220;% Of Grand Total.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :52%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_652_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"390\" loading=\"lazy\" decoding=\"async\" alt=\"Percentage Of Grand Total is selected in the right-click menu of a column in an Excel PivotTable.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_652_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_652_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C390&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Now, your PivotTable displays each country&#8217;s profit as a percentage of the overall total, and you can override the default column header to improve clarity and readability.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :31.066666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_444_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"233\" loading=\"lazy\" decoding=\"async\" alt=\"A PivotTable in Excel where each country&#039;s profit is displayed as a percentage of the overall total.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_444_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_444_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C233&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<h2 id=\"filtering-the-top-values\">\n                        Filtering the Top Values<br \/>\n               <\/h2>\n<p>Suppose you want to celebrate the segments that have made the biggest profits by sending a report to all your colleagues.<\/p>\n<p>First, click and drag &#8220;Segment&#8221; to the Rows area and &#8220;Profit&#8221; to the Values area.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :70.666666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_466_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"530\" loading=\"lazy\" decoding=\"async\" alt=\"Segment is in the Rows area of Excel&#039;s PivotTable Fields pane, and Sum Of Profit is in the Values area.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_466_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890304_466_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C530&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> At this point, you <em>could <\/em>sort the PivotTable by the Sum of Profit column by right-clicking any cell in that column, hovering over &#8220;Sort,&#8221; and clicking &#8220;Largest To Smallest.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :50.666666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_957_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"380\" loading=\"lazy\" decoding=\"async\" alt=\"The right-click menu of the Sum Of Profit column in an Excel PivotTable is expanded, and Sort Largest To Smallest is selected.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_957_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_957_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C380&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> However, in its current form, the PivotTable also shows the lowest-performing segments\u2014including one that made a loss\u2014and you don&#8217;t want to shame those who work in those departments!<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :46.533333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_207_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"349\" loading=\"lazy\" decoding=\"async\" alt=\"Segments in a PivotTable in Excel are sorted by profit, with the Enterprise segment shown as making a loss.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_207_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_207_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C349&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Instead, you only want to show the top three performing segments. To do this, right-click any cell in the Row Labels column, hover over &#8220;Filter,&#8221; and click &#8220;Top 10.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :64.533333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_149_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"484\" loading=\"lazy\" decoding=\"async\" alt=\"The right-click menu of the Row Labels column in an Excel PivotTable is expanded, and Top 10 in the Filter option is selected.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_149_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_149_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C484&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Next, in the second field of the Top 10 Filter dialog box, type <strong>3<\/strong>, and check that the other fields align with what you want to show. Then, click &#8220;OK.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :34.666666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_633_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"260\" loading=\"lazy\" decoding=\"async\" alt=\"The numerical value in the Top 10 Filter dialog box in Excel is changed to 3.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_633_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890305_633_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C260&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Now, the PivotTable only shows the top-performing segments, so once you&#8217;ve sorted the data by the Sum of Profit column, you can copy and paste the PivotTable into a team chat, email, or Word document for distribution.<\/p>\n<section class=\"emaki-custom-block emaki-custom-tip\" data-nosnippet=\"\">\n<div class=\"emaki-custom tip\" id=\"custom_block_38\">\n<div class=\"custom_block-content tip\">\n<p>To hide the grand totals, open the &#8220;Design&#8221; tab on the ribbon, click the &#8220;Grand Totals&#8221; down arrow, and select &#8220;Off For Rows And Columns.&#8221;<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :22.133333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_15_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"166\" loading=\"lazy\" decoding=\"async\" alt=\"The top three profits in a PivotTable in Excel are displayed.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_15_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_15_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C166&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<h2 id=\"filtering-using-slicers-and-timelines\">\n                        Filtering Using Slicers and Timelines<br \/>\n               <\/h2>\n<p>Two of my favorite features of PivotTables in Excel are slicers and timelines, which make filtering the data super easy.<\/p>\n<h3 id=\"adding-and-using-slicers\">\n            Adding and Using Slicers<br \/>\n    <\/h3>\n<p>Let&#8217;s say you&#8217;ve created a PivotTable showing total profit by country. However, now, you want to filter the data by product.<\/p>\n<p>You <em>could<\/em> add the Product field to the Row area of the PivotTable Fields dialog box and filter the data by right-clicking a product, hovering over &#8220;Filter,&#8221; and clicking &#8220;Keep Only Selected Items.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :58.266666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_17_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"437\" loading=\"lazy\" decoding=\"async\" alt=\"Keep Only Selected Items is selected in the Filter section of the right-click menu of an Excel PivotTable.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_17_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_17_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C437&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> However, this method is time-consuming and not very user-friendly if you share the workbook with others.<\/p>\n<p>Instead, remove &#8220;Product&#8221; from the Rows area, select any cell in the PivotTable, and in the PivotTable Analyze tab, click &#8220;Insert Slicer.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :60.933333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_435_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"457\" loading=\"lazy\" decoding=\"async\" alt=\"Insert Slicer is selected in the PivotTable Analyze tab in Excel.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_435_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_435_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C457&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Next, in the Insert Slicers dialog box, check the variable or variables by which you want to filter your data\u2014in this case, &#8220;Product&#8221;\u2014and click &#8220;OK.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :67.866666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_722_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"509\" loading=\"lazy\" decoding=\"async\" alt=\"Product is checked in the Insert Slicers dialog box in Excel.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_722_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_722_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C509&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Now, you can display only the profit made from a certain product by selecting one of the items in the slicer. What&#8217;s more, you can filter by more than one item at a time by holding Ctrl as you click the options. In this example, the PivotTable displays each country&#8217;s profit from Carretera and Velo sales.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :42%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_112_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"315\" loading=\"lazy\" decoding=\"async\" alt=\"A slicer is used in Excel to show only the profits made from carretera and velo sales.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_112_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890306_112_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C315&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<section class=\"emaki-custom-block emaki-custom-tip\" data-nosnippet=\"\">\n<div class=\"emaki-custom tip\" id=\"custom_block_53\">\n<div class=\"custom_block-content tip\">\n<p>Click the button in the top-right corner of the slicer to clear all filters.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<h3 id=\"adding-and-using-timelines\">\n            Adding and Using Timelines<br \/>\n    <\/h3>\n<p>While you can create a slicer to filter your data according to various dates, PivotTables in Excel have a built-in timeline tool that does the job even better.<\/p>\n<section class=\"emaki-custom-block emaki-custom-note\" data-nosnippet=\"\">\n<div class=\"emaki-custom note\" id=\"custom_block_56\">\n<div class=\"custom_block-content note\">\n<p>PivotTable timelines only work if a column in the source data set is properly formatted as a date.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<p>Select any cell in the PivotTable and, once again, head to the &#8220;PivotTable Analyze&#8221; tab on the ribbon. This time, however, click &#8220;Insert Timeline.&#8221; Then, in the Insert Timelines dialog box, check &#8220;Date,&#8221; and click &#8220;OK.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :74.533333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_485_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"559\" loading=\"lazy\" decoding=\"async\" alt=\"Insert Timeline is selected in the PivotTable Analyze tab in Excel, Date is checked, and the OK button is highlighted.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_485_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_485_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C559&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<div class=\"display-card  article article-card small  no-badge  active-content                      \" data-include-community-rating=\"false\" id=\"e3d6-46ee-8272b317d74b\" data-nosnippet=\"\">\n<div class=\"w-img \">\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  img-featured-4-pin-single-size-featured-secondary\" :56.25%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_675_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"1200\" height=\"675\" loading=\"lazy\" decoding=\"async\" alt=\"An Excel spreadsheet with a timeline filter, the Excel logo in the center, and some filters around it.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_675_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_675_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=1200%2C675&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>                    <span data-field=\"label\" class=\"article-card-label\">Related<\/span><\/p>\n<div class=\"w-display-card-content regular article-block\">\n<h5 class=\"display-card-title \">\n<p>\t\t\tHow to Create a Timeline Filter in Excel<\/p>\n<\/h5>\n<p class=\"display-card-excerpt\">Impress your friends and coworkers with this nifty hack.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<p>Now, click the down arrow in the timeline to divide the dates into years, quarters, months, or days. Then, select a single period in the timeline or click and drag the timeline bar to display data from across a longer period.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :34.933333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_343_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"262\" loading=\"lazy\" decoding=\"async\" alt=\"Months is selected in a PivotTable timeline in Excel, and the edges of the timeline bar, which can be clicked to adjust the displayed period, are highlighted.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_343_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890307_343_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C262&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<h2 id=\"grouping-data-for-quick-aggregation\">\n                        Grouping Data for Quick Aggregation<br \/>\n               <\/h2>\n<p>Another way to analyze your data using a PivotTable in Excel is to create custom groups.<\/p>\n<p>Here, while the PivotTable displays the number of units sold per country, let&#8217;s say you&#8217;re more interested in comparing sales in the Americas (North and South America) and Europe.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :30.133333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_791_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"226\" loading=\"lazy\" decoding=\"async\" alt=\"A PivotTable in Excel that displays the number of units sold in five countries.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_791_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_791_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C226&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> To do this, select all the countries that will make up the first group by holding Ctrl as you click them. Then, right-click one of the selected countries, and click &#8220;Group.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :63.6%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_225_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"477\" loading=\"lazy\" decoding=\"async\" alt=\"Canada, Mexico, and USA are selected in the Row Labels column of a PivotTable in Excel, and Group is selected in the corresponding right-click menu.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_225_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_225_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C477&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Now that those countries are grouped together, rename the group.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :42.133333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_697_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"316\" loading=\"lazy\" decoding=\"async\" alt=\"Three countries are grouped into a group named &#039;The Americas&#039; in a PivotTable in Excel.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_697_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_697_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C316&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Finally, repeat the process for the remaining rows.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :37.866666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_585_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"284\" loading=\"lazy\" decoding=\"async\" alt=\"Countries in a PivotTable in Excel are grouped into The Americas and Europe.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_585_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890308_585_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C284&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> You can now expand or collapse each group by clicking the &#8220;+&#8221; or &#8220;-&#8221; icons next to the group names you assigned.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :26.266666666667%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_743_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"197\" loading=\"lazy\" decoding=\"async\" alt=\"The expand and collapse buttons in a PivotTable.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_743_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_743_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C197&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<section class=\"emaki-custom-block emaki-custom-tip\" data-nosnippet=\"\">\n<div class=\"emaki-custom tip\" id=\"custom_block_74\">\n<div class=\"custom_block-content tip\">\n<p>To change the data aggregation in the Values column (such as from sum to average), right-click the column header, hover over &#8220;Summarize Values By,&#8221; and select from the options.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/section>\n<h2 id=\"drilling-down-into-a-category\">\n                        Drilling Down Into a Category<br \/>\n               <\/h2>\n<p>While PivotTables in Excel are designed to summarize values for quick analysis, you can drill down into a specific category to explore the data in more depth.<\/p>\n<p>In this example\u2014where the PivotTable rows show countries, segments, products, and the number of sales for each\u2014imagine you want to see more information about Paseo sales made by channel partners in Canada. To do this, double-click the corresponding cell in the Values column.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :38.4%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_116_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"288\" loading=\"lazy\" decoding=\"async\" alt=\"A cell in a PivotTable in Excel, which represents the number of Paseo sales made by channel partners in Canada, is selected.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_116_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_116_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C288&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Now, a new worksheet opens with a table displaying all the columns from the original data set for the criteria you selected.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :19.063545150502%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_738_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"1196\" height=\"228\" loading=\"lazy\" decoding=\"async\" alt=\"A drill-down table in Microsoft Excel, generated by double-clicking a value in a PivotTable.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_738_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_738_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=1196%2C228&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> You can use the same method for broader categories. For example, double-clicking the total units sold in Canada opens a table in a new worksheet that displays all the sales data for all segments and products in Canada.<\/p>\n<h2 id=\"creating-report-filter-pages\">\n                        Creating Report Filter Pages<br \/>\n               <\/h2>\n<p>PivotTables in Excel can be the starting point for creating individualized reports.<\/p>\n<p>Suppose you want to send a report to the manager of each segment containing a breakdown of their profit per country. First, create a PivotTable where Country is in the Rows area and Profit is in the Values area.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :59.733333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_5_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"448\" loading=\"lazy\" decoding=\"async\" alt=\"A PivotTable in Excel with Country in the Rows area and Profit in the Values area.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_5_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_5_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C448&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Next, click and drag &#8220;Segment&#8221; into the Filter area of the PivotTable Fields pane, and notice that the corresponding filter is added to row 1 in the workbook.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :61.733333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_495_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"463\" loading=\"lazy\" decoding=\"async\" alt=\"Segment is clicked and dragged into the Filters area of the PivotTable Fields pane, and the corresponding filter is added to row 1 of the Excel worksheet.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_495_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890309_495_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C463&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> At this stage, you <em>could<\/em> click the filter down arrow in cell B1 to select a segment and generate individual reports manually.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :46.933333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_31_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"352\" loading=\"lazy\" decoding=\"async\" alt=\"The down arrow of a PivotTable filter is selected to reveal various segments.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_31_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_31_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C352&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> However, Excel&#8217;s PivotTable tool has a built-in feature that can create these reports for you in one go. Select any cell in the PivotTable, and in the PivotTable Analyze tab on the ribbon, click the &#8220;Options&#8221; down arrow. Then, click &#8220;Show Report Filter Pages.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :39.531859557867%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_174_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"769\" height=\"304\" loading=\"lazy\" decoding=\"async\" alt=\"Show Report Filter Pages is selected in the Options drop-down menu of the PivotTable Analyze tab in Excel.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_174_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_174_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=769%2C304&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Because you already added Segment to the Filters area of the PivotTable Fields pane, this is the only option in the Show Report Filter Pages dialog box, so select it and click &#8220;OK.&#8221;<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :45.6%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_21_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"342\" loading=\"lazy\" decoding=\"async\" alt=\"Segment is selected in the Show Report Filter Pages dialog box in Excel.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_21_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_21_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C342&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<p> Now, Excel has generated individual reports for each segment, which you can analyze and distribute as necessary.<\/p>\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  image-expandable  img-article-item\" :40.533333333333%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_237_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"750\" height=\"304\" loading=\"lazy\" decoding=\"async\" alt=\"Individualized filter reports in Microsoft Excel, created via the PivotTable tool.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_237_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890310_237_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=750%2C304&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<hr\/>\n<p>PivotTables work in a similar way to Excel&#8217;s PIVOTBY function\u2014they&#8217;re both great tools for summarizing and reorganizing data for detailed analysis. However, the methods for using them differ significantly, so be sure to check out their pros and cons before you decide which is best for executing your number-crunching tasks.<\/p>\n<div class=\"display-card  article article-card small  no-badge  active-content                      \" data-include-community-rating=\"false\" id=\"3ccd-4653-b8c85412f75f\" data-nosnippet=\"\">\n<div class=\"w-img \">\n<div class=\"body-img landscape \">\n<div class=\"responsive-img  img-featured-4-pin-single-size-featured-secondary\" :56.25%\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890311_655_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" data-modal-id=\"single-image-modal\" data-modal-container-id=\"single-image-modal-container\" data-img-caption=\"&quot;&quot;\">\n<figure>\n        <picture><source media=\"(min-width: 1024px)\" data- \/><source media=\"(min-width: 768px)\" data- \/><source media=\"(min-width: 481px)\" data- \/><source media=\"(min-width: 0px)\" data- \/><img data-recalc-dims=\"1\" width=\"1200\" height=\"675\" loading=\"lazy\" decoding=\"async\" alt=\"The Excel logo with a table in the background and &#039;PivotTables&#039; and &#039;PIVOTBY&#039; written next to it.\" data-img-url=\"https:\/\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890311_655_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png\" src=\"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890311_655_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?resize=1200%2C675&#038;ssl=1\" style=\"display:block;height:auto;max-width:100%;\" title=\"\"><\/p>\n<\/picture>\n<\/figure><\/div>\n<\/p><\/div>\n<\/p><\/div>\n<p>                    <span data-field=\"label\" class=\"article-card-label\">Related<\/span><\/p>\n<div class=\"w-display-card-content regular article-block\">\n<h5 class=\"display-card-title \">\n<p>\t\t\tThe PIVOTBY Function vs PivotTables: Which Should You Use in Excel?<\/p>\n<\/h5>\n<p class=\"display-card-excerpt\">Know the differences between these powerful spreadsheet tools.<\/p>\n<\/p><\/div>\n<\/p><\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>PivotTables in Microsoft Excel are a great way to get insights from big data sets in just a few seconds. However, most people don&#8217;t make full use of their capabilities, sticking to their basic functionalities like creating simple summaries. So, here are some ways to expand your PivotTable expertise. To follow along as you read &#8230; <a title=\"My Go-To Excel Trick for Analyzing Big Data Sets Fast\" class=\"read-more\" href=\"https:\/\/goodwriterz.com\/site\/my-go-to-excel-trick-for-analyzing-big-data-sets-fast\/\" aria-label=\"Read more about My Go-To Excel Trick for Analyzing Big Data Sets Fast\">\u0625\u0642\u0631\u0623 \u0627\u0644\u0645\u0632\u064a\u062f<\/a><\/p>\n","protected":false},"author":1,"featured_media":126674,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_jetpack_memberships_contains_paid_content":false,"footnotes":""},"categories":[24],"tags":[39,313,288],"class_list":["post-126673","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-microsoft","tag-microsoft","tag-microsoft-365","tag-microsoft-excel"],"jetpack_featured_media_url":"https:\/\/i0.wp.com\/goodwriterz.com\/site\/wp-content\/uploads\/2025\/07\/1753890311_My-Go-To-Excel-Trick-for-Analyzing-Big-Data-Sets-Fast.png?fit=1920%2C1080&ssl=1","jetpack_sharing_enabled":true,"jetpack-related-posts":[],"_links":{"self":[{"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/posts\/126673","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/comments?post=126673"}],"version-history":[{"count":0,"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/posts\/126673\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/media\/126674"}],"wp:attachment":[{"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/media?parent=126673"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/categories?post=126673"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/goodwriterz.com\/site\/wp-json\/wp\/v2\/tags?post=126673"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}